|
Audit
Committee Charter
Organization
There shall be a committee of the board
of directors known as the Audit Committee (the "Committee").
Composition
The Board of Directors (the "Board")
shall appoint the Committee, composed of no less than three
directors who shall be entirely "independent" as
defined by Section 301 of the Sarbanes-Oxley Act of 2002 (the
"Sox Act"), Section 10A(m)(3) of the Securities
Exchange Act of 1934 (the "Exchange Act"), Rule
10A-3(b)(1) promulgated under Section 10A(m)(3) of the Exchange
Act, and Rules 4200 and 4350(d)(2) of the Nasdaq Stock Market
Rules:
SEC Rule 10A-3(b)(1)
Each member of the Committee:
- must be a member of the Board
- may not, other than as member of the Committee, the Board,
or any other Board committee:
(i) accept, directly or indirectly, any consulting, advisory,
or other compensatory fee from the Company or any of its subsidiaries
(hereinafter, including parent, collectively "the Company"),
provided that, unless the Rules of Nasdaq Stock Market provide
otherwise, compensatory fees do not include fixed amount of
compensation under a retirement plan for prior service (provided
such is not contingent on future service)
(ii)
be an affiliated person of the Company
Nasdaq Stock
Market Rules:
4200(a)(15):
An "independent"
director is any person who:
- is not officer or employee of the Company
- has no relationship which, in the opinion of the Board,
would interfere with the exercise of independent judgment
in carrying out the responsibilities of a director
- has not been employed by the Company at any time during
the past three years
- did not accept (includes Family Members: spouse, parents,
children and siblings (blood, marriage or adoption) or anyone
residing in the house) any compensation from the Company
in excess of $100,000 during any period of 12 consecutive
months within the past three years preceding the determination
of independence, except:
compensation for Board or Board
committee service
payments solely from investments in the Company's securities
compensation to a Family Member who is an employee
(other than an executive officer) of the Company
benefits under a tax-qualified retirement plan,
or non-discretionary compensation
loans permitted under Section 13(k) of the Exchange Act
- is not a Family Member of an individual who is, or was
during the last three years, employed as an executive officer
of the Company
- is not himself/herself, nor is he/she the Family Member
of a person who is, a partner, controlling shareholder or
an executive officer of any other organization to which
the Company made, or from which the Company received, payments
for property or services in the current or any of the past
three years that exceeded the greater of 5% of the recipient's
consolidated gross revenues of that year, or $200,000, other
than
payments solely from investments in the Company's securities, or
payments under non-discretionary charitable contribution matching programs
- is not himself/herself, nor is he/she the Family Member
of a person who is, employed as an executive officer of
another entity where at any time during the past three years
any of the executive officers of the Company served on the
compensation committee of the other entity
- is not himself/herself, nor is he/she the Family Member
of a person who is, a partner of the Company's outside auditor,
or was a partner or employee of the Company's outside auditor
who worked on the Company's audit during any of the past
three years
4350(d)(2):
In addition
to satisfying Rule 4200(a)(15) and Rule 10A-3(b)(1) of the
Exchange Act, each director on the Committee:
- shall not have participated in the preparation of the
financial statements of the Company at any time during the
past three years
- shall be able to read and understand fundamental financial
statements, including the Company's balance sheet, income
statement, and cash flow statement
All
members of the Committee shall have a working knowledge of
basic finance and accounting practices, i.e., financially
literate. At least one member of the Committee should have
financial expertise as determined by the Board within the
guidelines of Section 407 of the Sox Act and the rules as
adopted by the Securities and Exchange Commission (the "SEC")
thereunder. Such person shall be deemed the audit committee
financial expert ("Financial Expert") (Item 407(d)(5)
of Regulation S-K of the Exchange Act).
The
Sox Act and the SEC Rules generally provide for a person,
through education and experience (and the Board shall evaluate
the totality of the individual's education and experience)
who has the following attributes:
- understanding of GAAP and financial statements
- ability to assess the application of GAAP to the accounting
for estimates, accruals and reserves
- experience preparing, auditing, analyzing or evaluating
(or actively supervising these activities) financial statements
with a breadth and level of complexity of accounting issues
that are comparable to the Company's financial statements
- understanding of internal controls and procedures for
financial reporting
- understanding audit committee functions
The Financial
Expert shall have acquired such attributes through:
- education and experience as a principal financial officer,
principal accounting officer, controller, public accountant
or auditor, or experience in one or more positions that
involve the performance of similar functions
- experience actively supervising a principal financial
officer, principal accounting officer, controller, public
accountant, auditor, or person performing similar functions
- experience overseeing or assessing the performance of
companies or public accountants with respect to the preparation,
auditing or evaluation of financial statements
- other relevant experience the Company must disclose
that relevant experience in its filings with the SEC
The Financial Expert
is to assist the Committee in overseeing the audit process
and carrying out the functions of the Committee. Whether the
Committee has a Financial Expert or not is primarily a disclosure
matter. The Committee
members may enhance their knowledge and familiarity with finance
and accounting by participating in educational programs.
The members of the Committee shall be
elected by the Board at the annual organizational meeting
of the Board, or until their successors shall be duly elected
and qualified.The members of the Committee may designate a
chairman by a majority vote of the full Committee, or the
chairman of the Committee may otherwise be elected by the
full Board.
Designating a member of the Committee
as the Financial Expert will not affect the person's duties,
obligations or liability as a Committee or Board member.It
does not impose on the Financial Expert any duties, obligations
or liabilities that are greater than the duties, obligations
or liabilities imposed on such person as a member of the Committee.
Statement of Policy
The Committee shall provide assistance
to the Board in fulfilling its responsibilities to the shareholders
and the investment community relating to accounting, reporting
practices, the quality and integrity of financial reports
of the Company, approving related party transactions and shall
have general responsibility for surveillance of internal controls,
accounting and audit services to the Company, and disclosure
controls and procedures.The Committee, and any member of the
Committee, including any member determined to be a Financial
Expert, does not prepare financial statements or perform audits,
and its members are not auditors or certifiers of the Company's
financial statements.To accomplish these ends, the Committee
will maintain open communication between the Board, the independent
auditors, the internal accountants, and management of the
Company.
The Committee
in assisting the Board in fulfilling its oversight responsibilities
will include reviewing:
- the financial reports and other financial information
provided by the Company to any governmental body or the
public
- the Company's systems of internal controls regarding finance,
accounting and legal compliance that management and the
Board have established
- the Company's auditing, accounting, and financial reporting
processes generally
- disclosure controls and procedures
- transactions involving the Company and any related persons
The Committee will attempt to encourage continuous improvement of, and
will attempt to foster adherence to, the Company's policies,
procedures and practices at all levels.
Duties and Responsibilities
The Committee's primary duties and responsibilities are to:
Independent
Auditor/Audit
- appoint independent auditor
- determine the compensation and compensate the independent
auditor
- terminate independent auditor when circumstances warrant
- pre-approve all audit and audit-related services; meet with the independent auditors
to review the annual engagement letter, the scope of the
proposed audit for the current year, and the audit procedures
to be utilized; consider the fees for the audit; and at
the conclusion thereof, review such audit,
including any comments or recommendations of the independent
auditors
- pre-approve all permitted non-audit services (prohibited non-audit services
are set forth in Section 10(A)(g) of the Exchange Act)
may delegate pre-approval authority to one or more designated members
of the Committee provided decisions are presented to full
Committee
de minimus exception to pre-approval requirement if
(i) all non-audit services (not otherwise prohibited under Section 10(A)(g)
of the Exchange Act) do not exceed 5% of total payments by
the Company to the auditor for that fiscal year;
(ii) such services are not recognized as non-audit services at the time
of the engagement; and
(iii) such services are promptly brought to the attention of the Committee
and approved by the Committee or by delegated members prior
to the completion of the audit
- oversee the independent auditor
- confirm and assure the independence of the independent auditors, including
a review of all services and related fees provided by the
independent auditors, and all other significant relationships
the independent auditors may have with the Company; receive
from the independent auditors a written statement delineating
all relationships between the independent auditors and the
Company, consistent with Independent Standards Board Standard
1, and actively engage in a dialogue with the independent
auditors with respect to any disclosed relationships or
services that may impact the objectivity and independence
of the independent auditors
- resolve any management/auditor disagreements
- review with management and the independent auditors the completion of
the annual examination, any significant changes in the independent
auditors' audit plan, any difficulties or disputes with
management encountered during the course of the audit, and
other matters related to the content of the audit, which
are to be communicated to the Committee
- establish policies and procedures for pre-approval of audit and non-audit
services provided by independent auditors (see Exhibit A
attached)
- review and discuss with management and the independent auditors the financial
statements of the Company including an analysis of the auditor's
judgment as to the quality of the Company's accounting principles
- recommend to the Board whether, based on the review and discussions described
in this Charter, the financial statements should be included
in the Annual Report on Form 10-K
- review and discuss with management and the independent auditors (a) any
material financial or non-financial arrangements of the
Company which do not appear on the financial statements
of the Company; and (b) any transactions or courses of dealing
with parties related to the Company which transactions are
significant in size or involve terms or other aspects that
differ from those that would likely be negotiated with independent
parties, and which arrangements or transactions are relevant
to an understanding of the Company's financial statements
- review and discuss with management and the independent auditors the accounting
policies which may be viewed as critical, and review and
discuss any significant changes in the accounting policies
of the Company and accounting and financial reporting proposals
that may have a significant impact on the Company's financial
reports
Related Party
Transactions
- review, approval and monitoring of transactions involving the Company
and any "related persons" (executive officers,
directors and their Family Members, or shareholders who
own 5% of more of the common stock of the Company) that
meet the minimum threshold required by the SEC for disclosure,
currently $120,000
- review of related party transactions, includes, as applicable:
the basis and rationale for considering and entering into the transaction
alternatives to the related party transaction
whether the transaction is on terms at least as favorable to unaffiliated
third parties; if an employment relationship is involved,
then whether any such arrangement is available to employees
generally
the potential for the transaction to lead to an actual or apparent conflict
of interest, and whether there are any safeguards that could
be imposed to prevent any conflict of interest
the overall fairness of the transaction to all parties concerned, including
our shareholders
- related party transactions are strictly construed and would have to signficicantly
further the interest of and be a benefit to the Company
and its shareholders
- procedures for review of related party transactions include:
disclosure of any potential related party transaction to the Audit Committee
+ source could be the related party, any member of the Board, or any executive
officer
if any member of the Audit Committee appears to have a conflict or is
otherwise involved in the transaction, such member would be
recused from any deliberations and decisions relating to the
transaction
- related party transactions should be approved in advance; but if not practicable,
must be ratified as promptly as possible
- periodic monitoring of related party transactions to ensure there are
no new circumstances that would lend themselves to requiring
modification or termination of the transaction
Administrative
- create an agenda for the upcoming year
- review and update this Charter periodically, at least
annually, as conditions dictate
- maintain minutes and other records of meetings and activities of the Committee
- review the powers of the Committee, and report and make
recommendations to the Board on its responsibilities
- conduct or authorize investigations into any matters within
the Committee's scope of responsibilities; the Committee
shall be empowered to retain independent counsel, accountants,
or others to assist it in the conduct of any investigation
- consider such other matters in relation to the financial
affairs of the Company and its accounts as the Committee
may, at its discretion, determine to be advisable
- perform such other functions as assigned by law, the Company's
charter or bylaws, or the Board
- the duties and responsibilities of a member of the Committee
are in addition to those duties set out for a member of
the Board
Financial Processes and Reporting
- review with the independent auditors and with the Company's
financial and accounting personnel, the adequacy and effectiveness
of the accounting and financial controls of the Company,
and elicit any recommendations for the improvement of such
internal control procedures, or particular areas where new
or more detailed controls or procedures are desirable; particular
emphasis should be given to the adequacy of such internal
controls and computerized information systems controls and
security, to expose any payments, transactions or procedures
that might be deemed illegal or otherwise improper; periodically
consult with the independent auditors out of the presence
of management about internal controls
- review the internal accounting functions of the Company
- review the financial statements contained in the annual
report to shareholders and other filings with the SEC and
other published documents containing the Company's financial
statements and consider whether the information contained
in these documents is consistent with the disclosure and
content of the financial statements; review any changes
in accounting principles; review press releases with respect
to annual financial reports
- consider and review with management and the chief financial
officer:
significant findings during the year, including the status of previous
audit recommendations and management's responses thereto
any difficulties encountered in the course of the audit, including any
restrictions on the scope of the work or access to required
information
any changes required in the planned scope of the audit
the internal accounting department budget and staffing
- review and concur on the appointment, replacement, reassignment,
or dismissal of chief financial officer or other director
of internal accounting (or auditing)
- review accounting and financial human resources and succession
planning within the Company
- inquire of management, the chief financial officer or
the director of internal accounting (or auditing), and the
independent auditors about significant risks or exposures,
and assess the steps management has taken to minimize such
risks to the Company
- review policies and procedures and general controls relating
to officers' expense accounts and perquisites, including
the use of corporate assets, and consider the results of
any review of these areas by the internal accounting department
or the independent auditors
- review legal and regulatory matters that may have a material
impact on the financial statements, related Company compliance
policies, and programs and reports received from regulators
- review with management, the independent auditors, and
the internal accounting department the interim financial
reports before such are filed with the SEC or other regulators;
review press releases with regard to interim financial reports
- review any internal reports to management prepared by
the internal accounting department and management's response
Reports and Meetings with Management, Auditors, and Internal
Accountants
- meet with the chief financial officer or director of internal
accounting (or auditing), the independent auditors, and
management in separate executive sessions to discuss any
matters that the audit committee or these groups should
discuss privately with the audit committee
- prepare a letter for inclusion in the annual report that
describes the audit committee's composition and responsibilities
and how they were discharged
Complaints and Anonymity
- establish procedures for receipt,
retention and resolution of complaints and protection of
whistleblowers
complaints received by the
Company regarding accounting, internal accounting controls
and auditing matters
procedures for confidential,
anonymous submission by employees relating to concerns regarding
questionable accounting or auditing matters
Meetings
The Committee shall meet at least four
times annually, or more frequently as circumstances dictate.
In addition, to satisfy its responsibilities, the Committee
should meet at least annually with management, the members
or head of the internal accounting department, and the independent
auditors, in separate and/or joint executive sessions with
a combination of any of the aforementioned parties to discuss
any matters that the Committee or each of these groups believe
should be discussed in order to strengthen the effectiveness
of the Committee, and to provide for accountability among
the Company's Committee, outside directors, and management,
and to enhance the reliability and credibility of financial
statements of the Company.
Further, the Committee, or at least its
chairman, should meet with the independent auditors and management
quarterly to review the Company's financial statements, consistent
with the Company's requirements in filing quarterly reports
and annual reports as otherwise set forth in this Charter.
Special meetings may be called by the chairman of the Committee,
or at the request of the independent auditors.
The Committee shall report to the full
Board with respect to its meetings.
The majority of the members of the Committee
shall constitute a quorum. The Committee may meet in person,
by telephone conference call or by any other means permitted
by this Charter or the Florida Business Corporation Act ("FBCA").Without
a meeting, the Committee may act by unanimous written consent
of all Committee members or by any other means permitted by
this Charter or the FBCA.
Investigations
The Committee shall have the authority
to conduct or authorize investigations into any matters within
its scope of responsibilities, and shall have the authority
to retain and the Board to provide funds to compensate outside
advisors to assist in the conduct of any investigation.
Limitations
The Committee is responsible for the duties
set forth in this Charter, but is not responsible for either
the preparation of the financial statements or the auditing
of the financial statements.Management has the responsibility
for preparing the financial statements and implementing internal
controls, and the design, implementation and oversight of
the disclosure controls and procedures, and management's report
on internal controls.The independent accountants have the
responsibility for auditing the financial statements and management's
assessment of the effectiveness of the Company's internal
controls and testing and evaluating the design and operating
effectiveness of internal controls to be satisfied that management's
assessment and conclusions are correct.The review of the financial
statements by the Committee is not an audit.The audit is performed
by the independent outside auditors.In carrying out its responsibilities,
the Committee believes its policies and procedures should
remain flexible in order to best react to a changing environment.
|